WCG DoTP APP 2023/2024

INSTITUTIONAL PROGRAMME PERFORMANCE INFORMATION

7.

7.1.

PROGRAMME 1: EXECUTIVE GOVERNANCE AND INTEGRATION

7.1.1.

Programme purpose

The overall purpose of the programme is to provide executive governance support services.

The programme strategically supports the Department of the Premier, Cabinet, the Accounting Officer and the Provincial Top Management by providing good governance support and seamless executive secretariat support services for effective decision making by the Executive. In addition, the programme enables the Accounting Officer to comply with his corporate responsibilities, e.g. finance, supply chain management, strategic management, Minimum Information Security Standards (MISS) and Occupational Health and Safety (OHS). The departmental Deputy Information Officer function is also provided for in this programme. The Department also ensures the effective and efficient functioning of all the committee structures in Supply Chain Management to enhance good governance processes. Collaborative platforms for engagement and improvement of governance processes in Financial Management on various levels are maintained in the Department. The sub-programme, Financial Management, provides a financial management and supply chain support function to the DG, Premier and the various programmes within the Department of the Premier, thus enabling other programmes to deliver on their respective mandates. These support services consist of services ito processing, safeguarding of financial transactions/data salary administration, budget management and ensuring compliance and conformance to laws and regulations by meticulous and rigorous internal and assurance services, procurement, asset management, departmental records, and general support services. The sub-programme enables Innovation, Culture, and Governance, through sound decision making and the institutionalisation of good governance. As such, compliance with legislative prescripts are not pursued as end goals, but as mechanisms to improve accountability and service delivery. The department continues to strengthen and simplify its SCM processes through the digitalisation of processes, mapping of manual processes and introduction of templates in mitigation of existing and potential non-compliances. A systems response for the enhancement of the SCM control environment is preferred. In this regard, the afore-mentioned improvements meant that the limited staffing situation in the SCM unit became more bearable over time – the efficiency to be noted here is that more staff would not be appointed to handle inefficient processes, but rather inefficiency was reduced to “fit” our limited staff reality. Other WCG departments should be invited to do the same and, on this front, we are already in discussions with Provincial Treasury for the wider WCG application of our developing electronic requisition system. The existing procurement approach is to group commodities/services across the department to generate potential savings through economies of scale. In addition, exploratory work will be performed to determine if some of the current outsourced ICT services can be insourced to determine the cost saving for the fiscus. Procurement of ICT goods and services accounts for the majority of the department’s transactional spend which is mostly procured either via SITA or through contracts arranged by SITA. The department will enter into longer term contracts (from 3 to 5 years) and further negotiate better prices with successful bidders including the possibility of early payment

55

DOTP ANNUAL PERFORMANCE PLAN FOR 2023/2024